to apply for the 2013–2014 Apprenticeships.
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Successful apprenticeship candidates have generally completed an internship or two and have graduated college.
AUDIENCE SERVICES APPRENTICE
The apprentice will be responsible for maintaining files for approximately 40,000 subscribers, as well as photocopying, faxing, and proofreading as needed. Responsibilities will include:
- Assisting with data entry, order fulfillment, and ticket mailings.
- Providing customer service via phone, email, and/or box office window
- Liaising with apprentices from other departments on special events, such as opening nights or Theatre Plus subscription series receptions (and may be asked to attend the same)
- Delivering materials to our theatres on occasion
Qualifications: Bachelors degree or working towards a Bachelors degree. Experience in the field will be taken into consideration if candidate is not degreed or pursuing a degree. Strong interpersonal skills, attention to detail, and ability to multitask are required.
Assist the accounts payable, receivable and payroll managers, as well as the finance director, with the following responsibilities:
- Processing all incoming mail, invoices, check requests and related receipts
- Processing checks, invoices, reimbursements to RTC, bank requests deposits, box office reconciliations
- Maintaining daily contact with vendors and RTC staff
- Creating and maintaining files, spreadsheets and various reports, customized vendor history reports
- Budget analysis
- Completing and submitting credit applications
- Controlling and dispensing purchase order books
- Providing overall administrative support to the business office
Qualifications: Bachelors Degree, preferably with coursework in accounting and/or other finance-related subjects. Experience in accounting/finance positions is a plus. The ideal candidate will have the ability to meet deadlines, multitask and handle a large volume of work, have excellent people skills, and knowledge and appreciation of theatre and/or the performing arts. The following computer skills are helpful: Microsoft Office, Excel and accounting software.
Responsibilities include supporting all areas of Roundabout's fundraising efforts, with emphasis on individual giving. The apprentice is given staff-level responsibilities and will take ownership of several projects, working closely with the staff to:
- Coordinate mail campaigns for the annual gala and individual giving
- Prepare patron events
- Research prospective individual and institutional funders
- Maintain development files
- Carry out other special projects as needed, including direct assistance to the director of development
- Work on special events with premium volunteer opportunities for the annual gala and opening night performances and parties.
Qualifications: Bachelors degree or working towards a Bachelors degree. Experience in the field will be taken into consideration if candidate is not degreed or pursuing a degree. Candidates must be detail-oriented with strong writing and communication skills. He/she must be poised and sophisticated over the phone and in person as he/she will regularly speak with donors. The ideal candidate is able to multi-task in a fast-paced environment and is interested in fundraising or not-for-profit management. Experience with Tessitura database, internet research applications and mail merges a plus.
DIGITAL MARKETING APPRENTICE
The Digital Marketing apprentice, while part of the Marketing department, will also work closely with IT. Responsibilities will include:
- Making basic updates to the website under Digitial Content Producer’s supervision
- Updating Roundabout’s mobile site and smart phone application
- Basic editing of website images in Photoshop
- Assisting Marketing with producing email campaigns in Wordfly
- Researching other nonprofit and live entertainment websites
- Engaging with patrons and monitoring activity on Radian6 through the main RTC and HIPTIX Twitter accounts
- Assisting with other social media campaigns and content
- Compiling website and email campaign metrics
Qualifications: Bachelor’s degree in related field. The ideal candidate will be web/social media savvy; have some experience or demonstrated capacity working with numbers; have basic experience in building/maintaining websites; be proficient with Microsoft Office (especially Excel) and Adobe Photoshop; have a strong interest in theatre or nonprofit arts.
EDUCATION APPRENTICE FOR THEATRE-BASED PROGRAMS:
Responsibilities will include:
- Assisting in the coordination of various on-site programs including student matinees, on-site workshops, and various education events.
- Preparing the majority of the content for the publication of UPSTAGE playgoer's guides.
- Transcribing and editing interviews for the UPSTAGE playgoer’s guides as well as Lecture Series.
- Screening all incoming career development applications
- Scheduling and participating in interviews
- Maintaining career development databases
- Coordinating workshop materials and working toward being the on-site person for workshops.
- Assisting in the facilitation of Roundabout’s afterschool program: Student Production Workshop.
EDUCATION APPRENTICE FOR SCHOOL-BASED PROGRAMS:
Responsibilities will include:
- Assisting in the coordination of various education programs, including classroom residencies, student matinees and professional development workshops for teachers and administrators.
- Attending and taking notes at meetings with school partners.
- Writing teaching artist offers.
- Coordinating workshop materials and working toward coordinating workshops.
- Coordinating media releases for students.
- Shadow a teaching artist in a residency and working toward co-teaching opportunities.
- Coordinating documentation for school programs and documenting at school performances.
- Conducting teacher and student interviews/surveys.
Qualifications: Bachelors degree or minimum 3 years of experience in the field. Ideal candidates will be self-starters, have strong organizational skills and a demonstrated interest in education.
Find out how a Roundabout production takes the leap from page to stage. Management apprentices will have the opportunity to shadow Roundabout's general managers as they prepare for the upcoming season. In addition, apprentices will help Roundabout prepare for a series of upcoming union negotiations. Additional responsibilities include:
- Maintaining artist contracts
- Drafting correspondence with agents, unions, and other collaborators
- Answering and redirecting phone calls
- Maintaining an extensive filing system
- Tracking Broadway grosses and industry trends, and other special projects
- Providing support to the managing director, general managers, and various production and facility personnel
Qualifications: Experience with Microsoft Office, strong organizational skills and a proven interest in theatrical management/arts administration are imperative.
Apprentices are expected to independently manage projects related to subscription campaigns, advertising, direct mail, and audience surveys. Apprentices also prepare for and execute numerous pre-show and post-show subscriber events. The ideal candidate for this position is a self-starter with a passion for marketing who is detail-oriented and is comfortable working in a fast-paced environment. Responsibilities include:
- Marketing and sales reporting
- Coordinating special receptions and cast gifts
- Maintaining press and advertising files
- Tracking box office information
- Managing social media efforts
- Deploying in-house e-blasts
- Taking part in advertising and marketing meetings
Qualifications: Bachelors degree in a related field. The ideal candidate for this position will be an outgoing self-starter with the ability to multitask. Experience with Microsoft Excel a must; experience with Tessitura database, online email deployment programs and the Adobe Creative Suites a plus.
SPECIAL EVENTS APPRENTICE
The special events apprentice will work toward taking RSVPs for events, organizing volunteers, and coordinating the online auction for the annual Gala fundraiser. The apprenticeship will culminate with the experience of being the main point person for a Roundabout playreading. Responsibilities include:
- Assisting with the planning and coordination of all special events, including Gala fundraisers, opening night parties, donor dinners, institutional events, and playreadings.
- Organizing mailings
- Drafting correspondence
- Updating records and inventory
- Creation of event timelines
Qualifications: Bachelors degree in a related field. The ideal candidate for this position will be an outgoing, incredibly detail-oriented individual with the ability to multitask. Strong computer and phone skills are a must. Previous experience with Tessitura, event execution, and mail merges, a plus.