Roundabout Theatre Company, one of the nation’s largest not-for-profit theatres, seeks an energetic, personable individual to join the company as the Education Assistant, Operations.
This full-time position will provide general administrative and event support for all education and community partnership programming and maintain administrative protocols and operational procedures as they relate to financial recordkeeping, reception, and office management.
This is some of what the Education Assistant, Operations will do:
- Provide general administrative and event support for all educational programs.
- Maintain current protocols and procedures as they relate to invoicing, accounts payable/receivable, and record keeping for the Education department.
- Create, distribute, and track Education department invoices, purchase orders, and accounts payable/receivable for the department.
- Maintain petty cash for the education department.
- Provide a bi-weekly report to the Director of Career Training & Operations on all financial matters related to the department.
- Maintain filing systems.
- Working closely with Roundabout's HR team related to onboarding new dept. staff, teaching artists.
- Maintain contact information, event attendance, and program engagement records for education constituents via Tessitura.
- Maintain all office equipment, supplies, and education department spaces.
- Maintain office calendar electronically, including scheduling requests for Director of Education and dept. wide programming/activities.
- Coordinate with Roundabout’s facilities and space management teams to schedule spaces across Roundabout's offices and theatres.
- Schedule meetings for the department and Director of Education, take and distribute minutes.
- Contribute to weekly staff meetings and participate in staff professional development events.
- Liaise with Development department regarding Education Committee events and aid in the coordination of site visit opportunities.
- Coordinate weekly department activities memo and detailed program related event memos for internal staff.
- Provide education event support including catering, scheduling, and event set-up/break-down.
- Communicate with teaching artists, school representatives, external clients, and Roundabout staff via phone, email, and in-person meetings to assist with communications and programming.
- Collaborate on, maintain, and update office administrative and programmatic materials related to department operations and communications.
- Collaborate with Education staff to ensure program is represented on Education at Roundabout’s social media.
- Represent Roundabout at arts education conferences, workshops, and other events.
- Department liaison to IT team for all education related technology issues.
- Other duties as assigned.
This is some of what the Education Assistant, Operations should bring:
- Passion for theatre, education and organization.
- 1-2 years of fulltime administrative experience or customer service (experience in professional theatre and/or education is a plus).
- The ideal candidate will be extremely comfortable interacting with teenagers, educators, parents, artists, and arts education professionals, as well as working in collaborative settings.
- A general knowledge of all aspects of professional theatre.
- Knowledge of NYC public schools a plus.
- Strong organization and communication skills are necessary as well as attention to detail and the ability to prioritize multiple projects.
- Expert knowledge of Microsoft 365 (including Outlook, Word, Excel and PowerPoint) is required. Knowledge of Tessitura, Microsoft Teams, Google Suite, QuickBooks Time, Adobe InDesign, and/or Photoshop is a plus.
- Multilingual skills a plus.
- Able to lift 20 lbs. with or without reasonable accommodation.
The salary for this role is $42,000 annually. Competitive benefits package offered.
Location and Hours:
Roundabout’s Education Offices are located on the 3rd Floor of the Harold and Miriam Steinberg Center for Theatre. An elevator is available for the majority of the time, however, there are times that the elevator is not available.
The general schedule is Monday-Friday 10am - 6pm with some weekend and evening hours required.
Director of Career Training & Operations
Please forward resume and cover letter in PDF or Word with salary requirements to: firstname.lastname@example.org – and use code EAO-0622 in the subject line. No phone calls please.
As part of our application process, we ask that candidates consider completing a survey. This is voluntary and survey information will be anonymous and kept separate from application materials. Click on the link below to access the survey.
Roundabout celebrates the power of theatre by spotlighting classics from the past, cultivating new works of the present and educating minds for the future
Read more about Roundabout’s work, culture, and commitment to the future at https://www.roundabouttheatre.org/about/
As a theatre company and a long-standing member of many communities, Roundabout believes in the importance of words, the impact of action, and the healing capacity of shared stories. Roundabout has created a five-year strategic plan to evaluate and evolve how we address Equity, Diversity, Inclusion and Anti-Racism in our work, workplaces, and our community. Conceived by a team of 29 staff members in collaboration with the Board EDI Committee following a company-wide assessment in October 2019, the plan was launched in September 2021. Learn more here.
To this end, Roundabout Theatre Company is an Equal Opportunity Employer that strives to represent individuals from all walks of life in its workforce. We want our employment community to be a representation of the diverse world we live in. As such, we strongly encourage people from underrepresented groups to apply, and we ensure that every candidate who applies for a position at Roundabout Theatre Company is treated equally and fairly without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, disability status and any other factor prohibited by law. We believe diversity in our teammates is paramount to our success as a not-for-profit theatre serving all communities in New York.