Summary:
The Finance/HR Fellow will learn about and support the daily essential operations of a nonprofit Finance/HR team. Reporting to the Staff Accountant and Human Resources Associate, this role is an essential part of the overall effectiveness of the Human Resources and Finance team.
The Finance/HR Fellow will also assist with administrative support for a range of short- and long-term projects and initiatives, gaining experience in database management and Finance/HR compliance. The Fellow will be trained to use ADP, Financial Edge, Tessitura and Excel. After completing the Finance/HR Fellowship, we expect that the Fellow will be ready for a wide variety of positions, such as Finance/HR roles at any organization, administrative roles at other arts and entertainment organizations, etc.
Job Responsibilities:
55% (~22 hours per week) - Daily Operations of Department
- Perform various HR reporting and run background checks on new administrative staff
- HR file maintenance: update I9 database, keep employee files current, and organize files to be sent to storage
- Assist with processing unemployment and worker’s compensation claims and assist with management of claims
- Learn and use applicable software including, but not limited to, Financial Edge (accounting software), Tessitura, and ADP
- Assist payroll with projects and the sorting/handing out of checks
- Assist with the audit and provide overall administrative support to the Finance office
- Work on various short- and long-term HR and finance projects/tasks as needed
30% (~10 hours per week) – Long term projects
- Maintain sexual harassment training completion list for both administrative and production staff
- Assist with the annual stale dated check project, including mail merging documents and reaching out to payees
10% (~16 hours per month) – Mentoring and Professional Development/Training Events
- Meeting with an interdepartmental mentor once a month
- Fall/Spring Summit
- Alumni Panel & Events
- Meet & greets with other theatre companies and their workforce program cohorts
- Attendance at APAP Conference
5% (~8 hours per month) – Weekly Seminars and Workshops
- Meet + Q&A with all Senior Staff at Roundabout
- Professional Skills Workshops such as Planning a Season, Production Budgets, Professional Organizations for Arts Administrators, Resume Review & Interview Practice, etc.
What You Bring to the Finance and Human Resources Department:
- Computer savvy; Knowledge of Excel and basic formulas (Other Microsoft Office skills is a plus)
- Attention to detail, organization, time management and strong clerical skills
- The ability to maintain confidentiality
- High proficiency in both verbal and written communication
- Personable; the ability to work effectively with employees at all levels of the organization
- Willingness to learn new software and skills
- The ability to work autonomously, under pressure and stay on top of deadlines