Summary:
The Education Fellow will learn about and support the daily essential operations of a not-for-profit Education team of 15 full-time staff, 60+ Teaching Artists, and various communities of program participants, reporting to the Education Coordinator, Operations. The Fellow will be trained to use QuickBooks Time, Tessitura, Form Assembly, Google Admin, Microsoft applications, and other platforms, in order to develop financial operations and project management skills, sharpen intercommunicative skills, and advance organizational processes. The Education Fellow will also assist with the coordination and execution of Education’s programming, gaining experience in facilitation, event production, pedagogy, and partnership management. After completing the Education Fellowship, we expect that the Fellow will be ready for a wide variety of early career paths, such as Education positions at any organization, administrative roles at other arts and entertainment organizations, and/or entry Operational roles at large. This position is primarily in-person with occasional opportunities for remote work.
Job Responsibilities:
55% (~22 hours per week) - Daily Operations of Department
- Assist Education Coordinator, Operations with department administrative tasks including inventory maintenance, supply ordering, space reservations, calendar management, technical support, and other duties as assigned
- Work closely with staff to draft and send communications, such as minutes at Education Staff meetings, weekly events memos, public newsletters, and Committee materials
- Learn an overview of all essential financial processes such as reimbursements, payment requests, expense tracking, credit card reconciliations, and petty cash in order to assist Education Coordinator, Operations and ensure smooth and quick turn-around times.
- Work with different staff members to ensure the documentation and assessment of Education programs. This can include photo archive management, updating webpages to ensure accurate information, and overseeing Education’s Instagram account
- Provide wrap around support to all in-person Education programs including Community Partnerships, Audience Engagement, Career Training, and Schools programming
- Liase with staff in other areas of the company such as Finance, Marketing, Development, and Management for collaborative projects and assignments
30% (~10 hours per week) – Long term projects
- Train in program coordination and eventually assist program staff in planning Theatre Plus, Roundabout Youth Ensemble, and TWDP Final Sharing, and other programs
- Train in Roundabout’s teaching framework and lesson plan process and potentially practice facilitating using the framework in collaboration with Teaching Artists
- Shadow staff members on event production and eventually support producing events such as Hidden Career Path Day and the Theatrical Teaching Institute
- Shadow Resource Development Team and learn how to develop an educator resource for a theatrical show
- Train in partnership management and eventually become the point of contact for a partner school
- Learn about program evaluation practices and contribute to data management
10% (~16 hours per month) – Mentoring and Professional Development/Training Events
- Meeting with an interdepartmental mentor once a month
- Fall/Spring Summit
- Alumni Panel & Events
- Meet & Greets with other theatre companies and their workforce program cohorts
- Observe Teaching Artists in workshops and as facilitators for School residencies, Roundabout Youth Ensemble, and more programming
- Participate in internal professional development events & activities including monthly arts education trainings and annual staff retreats
- Participate in sponsored external professional development events and activities including attendance at annual New York City Arts in Education Roundtable Face to Face conference
5% (~8 hours per month) – Weekly Seminars and Workshops
- Meet + Q&A with all Senior Staff at Roundabout
- Professional Skills Workshops such as Planning a Season, Production Budgets, Professional Organizations for Arts Administrators, Resume Review & Interview Practice, etc.
What You Bring to the Education Department:
- Digital literacy and detail-oriented clerical skills (i.e. using office equipment and tools such as computers and document management systems, basic data entry, scheduling meetings)
- High proficiency in both verbal and written communication (i.e. must be comfortable with picking up the phone, drafting and sending emails, presenting)
- Must be able to both work at a desk for long periods of time as well as ability to navigate various spaces and move around for long periods of time with reasonable accommodation
- Can lift up to 25 lbs with or without reasonable accommodation
- Aptitude for organizational methods and problem solving
- A love for collaboration, interest in serving diverse communities, and enthusiasm in providing exceptional customer service
- A willingness and excitement to try new things, be proactive, and gain skills in real-time on the job
- Ability to commute to Times Square/Midtown, as well as occasionally to schools, libraries, and other theatre venues in other NYC boroughs